Electrical Contractor — Rhumbix + Sage 300 Construction Integration
- Industry: Electrical Contracting / Commercial Construction
- Size: 120+ field workers, union shop
- Project: Rhumbix + Sage 300 Construction & Real Estate integration via PixisSync
- Integration: Rhumbix (field time and workforce data) → Sage 300 CRE (job cost, payroll, AP)
The Challenge
The client runs large commercial electrical projects with crews spread across multiple job sites. They adopted Rhumbix for field time tracking — foremen log hours, cost codes, and workforce data directly from the job site. Their accounting and job cost reporting runs in Sage 300 Construction & Real Estate.
The problem: Rhumbix and Sage 300 don’t talk to each other out of the box. Every pay period, the payroll coordinator had to export Rhumbix time data to a spreadsheet, reformat it to match Sage 300’s import structure, validate the cost codes and employee IDs, and then import it into Sage. For a union shop running multiple projects simultaneously, this was a several-hour process every two weeks — and any mis-mapped cost code meant job cost reports were wrong until someone caught and corrected it.
What PixisSync Automates
PixisSync connects Rhumbix to Sage 300 and handles the following automatically:
- Time entries → Sage 300 job cost — Field hours logged in Rhumbix by cost code, employee, and job flow directly into Sage 300 job cost records. No reformatting, no manual import
- Employee records sync — Active employees in Sage 300 sync to Rhumbix so the field always has a current worker list without IT involvement when someone is hired or terminated
- Cost code validation — PixisSync validates cost codes between Rhumbix and Sage 300 before importing, flagging any mismatches so they’re corrected before they affect job cost reporting
- Payroll export — Validated time data exports to Sage 300 payroll on a configured schedule, ready for union payroll processing without manual compilation
- Job and phase mapping — Rhumbix job numbers and phases map to Sage 300 job and phase codes, including multi-phase projects with multiple cost code structures
The Result
Since deploying PixisSync, the company’s payroll coordinator no longer manually processes Rhumbix time exports. The bi-weekly payroll run that previously consumed 4–6 hours of preparation time now requires about 30 minutes of review. Cost code errors that used to slip through the manual import process have been effectively eliminated because PixisSync validates the mapping before any data touches Sage 300.
Project managers have also noticed a change in job cost visibility. Because time data flows into Sage 300 daily rather than every two weeks on payroll cycle, project managers can pull accurate job cost reports mid-project and make staffing and scheduling decisions based on current numbers — not last payroll’s data.
For a union electrical contractor where payroll accuracy directly affects compliance reporting, the reduction in corrections and the improved audit trail have been an added benefit beyond the time savings.
Running Rhumbix and Sage 300?
If your payroll team is manually bridging the gap between Rhumbix field time and Sage 300, schedule a consult and we’ll show you how PixisSync automates the whole process.