Sage 100 AP Invoice Integration Case Study | One Eighty Construction

• Company: One Eighty Construction
• Industry: MDU (Multiple Dwelling Unit) Construction and Management
• Size: 2 Software Users / 8 Employees
• Project: Sage 100 AP invoice integration for Sage 100 Contractor

This Sage 100 AP invoice integration case study looks at how One Eighty Construction, a sister company to Rosco Company (200 employees), automated a tedious AP workflow. After an IT partner found Pixis through a web search, the contractor engaged us to solve a very specific problem: the volume of vendor invoices being entered manually into Sage 100 Contractor each month.

As a Sage Development Partner with deep experience in Sage 100 Contractor, Pixis first scoped out all the pain points, wants, and needs. While there were longer-term ideas around vendor catalogs and SKUs, the team agreed the highest-impact win would be a utility that could automatically import AP invoices into Sage 100 Contractor and remove the manual data entry bottleneck.

The Problem

The Purchasing Manager was responsible for manually entering every AP invoice into Sage 100 Contractor.

After the initial discovery meetings, it became clear that the purchasing manager, Kristen, was receiving more than two hundred Accounts Payable invoices per month from a single key vendor. These invoices arrived as emailed PDF documents. Line-by-line, she had to validate each order and amount and then manually key everything into Sage 100 Contractor.

This process consumed nearly an entire workday every week. Kristen had effectively dedicated every Friday to entering invoice data—about 32 hours a month—just to keep AP current. She also had no efficient way to search, sort, or filter the content within the PDFs or reconcile it quickly with other data sources.

Because this workflow relied so heavily on one person’s manual effort, it:

• Lacked standardization and visibility for the rest of the team.
• Was highly susceptible to human error (missed lines, transposed numbers, or duplicated entries).
• Had very low user adoption—only Kristen and her manager could realistically handle it.

Devising and Implementing a Solution

Uncovering the possibilities with Sage 100 Contractor

The timing worked out well for One Eighty Construction. Sage 100 Contractor had recently been enhanced with the ability to programmatically integrate AP invoices. As a Sage Development Partner, Pixis was able to leverage Sage’s API to design and build a utility that automated importing AP invoices into Sage 100.

Pixis started by clarifying the business cases and the most urgent needs. While there were broader integration ideas, the core requirement was clear: deliver a robust Sage 100 AP invoice integration that could read invoice data from a defined source and post it into Sage 100 Contractor accurately.

The team worked with the client and their primary vendor to standardize invoice formats and identify the exact data points needed: vendor information, invoice dates, line items, amounts, and coding required by Sage 100. PixisSync then handled the transformation and mapping into Sage 100’s AP invoice structure.

Implementation included:

• Collaborating with the vendor to standardize how AP invoice data is presented.
• Configuring the utility to parse and validate invoice information before importing.
• Using Sage 100 Contractor’s API to create AP invoices automatically with proper coding.
• Running periodic tests and reviews with the purchasing manager to refine the workflow.

Throughout the project, Kristen and her team appreciated the proactive communication and guidance from their Pixis account manager, especially around how to streamline the invoice process while preserving controls and auditability.

“Our account manager was very proactive and helpful throughout the whole process and in the end, there was no learning curve at all, just a click of a button.” – Kristen

The Benefits

The new AP invoice integration utility dramatically reduced Kristen’s workload. Instead of dedicating a full day every week to invoice entry, she now spends roughly a half day at month-end handling only the exceptions flagged by the utility. That’s 4 hours of exception handling versus 32 hours of manual entry.

Key results of the Sage 100 AP invoice integration:

• Time savings: Manual entry time cut from ~32 hours/month to ~4 hours of exception review.
• Error reduction: Automated import and validation reduce the risk of missed or incorrect invoice lines.
• Better visibility: Invoice data can be sorted and filtered within Sage 100, making it easier to identify anomalies.
• Transferable process: Other team members can now run the utility with a single click; it no longer depends on one person’s workflow.

For One Eighty Construction, life is simply better: AP is current, the purchasing manager has time back for higher-value work, and Sage 100 Contractor reflects the true picture of payables without the drag of repetitive data entry.

Learn more about our Sage 100 & 300 solutions, our ERP integration services, and our payroll & time integrations for contractors who want less manual work and more reliable accounting data.